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How to Use Online Board Meeting Technology to Support Productive Discussions and Decision-Making
Online board meetings are becoming more popular in the non-profit sector. As more boards opt for video-based meetings, the amount of these meetings is growing. While there are some people who believe that face-to-face meetings are better, it’s important to understand the benefits of using virtual technology and how to utilize it effectively to support productive discussions and decision-making.
1. Make use of a reliable online board meeting platform.
You can use a range of online video conferencing platforms that offer low-cost and free options, to host your virtual board meeting. It is essential to choose one that is appropriate for everyone on your board. If your board includes members spread across the nation or even across the globe it is essential to provide a screen sharing option to ensure the best experience. If your board is budget-conscious, you may also want to think about audio-only phone conference alternatives for those who do not have video capabilities.
2. Begin the meeting by presenting a concise agenda.
A shorter agenda can help the flow of your meeting and helps keep the agenda from getting too long. It also forces you to stick to the most important subjects and ensures that everyone gets a chance to speak.
3. Plan the meeting for the time that is suitable for all attendees.
You’ll need to think about the location of your board members as well as the time they will be able to attend the meeting. Also, you should consider other factors that can hinder their attendance including early or late mornings, long commutes, and common break times.